Job Description

State Records ArchivistBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.Role Overview: The Archivist manages the imaging, storage, management, retrieval, and disposition of state records. You will ensure that records are managed in compliance with federal, state, and agency regulations and guidelines. You will work with agency leadership to continuously improve processes, create efficiencies, and improve accuracy of records management. This is an onsite role that requires office hours at the Archives and Records Administration at the Indiana Government Center in Indianapolis, Indiana.Salary: This position traditionally starts at an annual salary of $53,222.00 but may be commensurate with education and job experience.A Day in the Life: Responsibilities include:Preserve and provide access to the State's archival records composed of its most significant, historic, and valuable collectionsResearch, analyze, and recommend strategies and actions necessary to plan, develop and implement archival records preservation programDevelop program policies, procedures, standards, and manuals in accordance with program objectives and goalsDevelop and implement exhibits, outreach, and educational programs regarding Indiana's history and the Archives' collectionsProvide services and technical direction/assistance to state government agencies and affiliated programs on issues related to the transfer, preservation, and accessibility of archival recordsAppraise incoming and existing government records assisting with the development of records retention and disposition schedules for government recordsArrange, process, catalog, and make accessible incoming and existing government records, paper, visual, and electronic collections according to archival standardsCoordinate the conversion and migration of data participating in digitization projects utilizing specialized equipmentCreates and update finding aids, administrative histories, inventories, and/or scope and content notes for records collectionsSupport archival appraisal, preservation, arrangement, and description efforts of other staff, interns, and volunteersStaff the reference desk, ensure efficient operation of public and volunteer services, successfully respond to patrons' research questions, and coordinate the duplication of Archives' resources as requestedWhat You'll Need for Success: Individuals in this role should minimally be able to articulate or demonstrate the following:Ability to maintain a valid Indiana driver's licenseSpecialized knowledge of current archival theory, accepted best practices, and descriptive standards for archival materialsWorking knowledge of archival systems, electronic imaging systems, document management systems, and/or personal computersAdvanced knowledge of archival techniques, electronic records preservation practices, systems analysis, data management, imaging practices, email retention, emerging electronic technologies, and component hardware/softwareExpert information retrieval or research technical knowledge and skillStrong organizational, analytical, and project management skillsAbility to communicate effectively, both orally and in writingConsiderable knowledge of Indiana history is preferredAbility to work well with people of diverse identities and backgroundsAbility to interpret and apply records retention schedulesAbility to prepare grant proposals and implement grant programsAbility to analyze data, to formulate conclusions, and to write well organized and grammatically correct reports/correspondenceAbility to perform essential functions with or without reasonable accommodationA degree is not required. However, at least 6+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefits package for full-time employees that includes:Three (3) medical plan options (including RX coverage) as well as vision and dental plansWellness Rewards Program: Complete wellness activities to earn gift card rewardsHealth savings account, which includes bi-weekly state contributionDeferred compensation 457(b) account (similar to 401(k) plan) with employer matchTwo (2) fully-funded pension plan optionsA robust, comprehensive program of leave policies covering a variety of employee needsGroup life insuranceReferral Bonus programEmployee assistance program that allows for covered behavioral health visitsQualified employer for the Public Service Loan Forgiveness ProgramFree Parking for most positionsFree LinkedIn Learning accessEqual Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

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